When you are in the market for an office printer, you have a lot of options — laser, color laser, inkjet, multifunction, and more. With multiple brands and printer types to choose from along with varying price points, it can be difficult to find the right printer for your office. Chances are, last time around you had to make a decision without all the information. Below are five reasons you didn’t get the printer you wanted last time, and how to avoid these mistakes this time so that it doesn’t happen again.
1.) Did not do research beforehand.
Maybe you saw an ad for a cheap office printer or needed a printer in a pinch. Whatever the case, it is important to know what kind of printer you need before buying.
For example, many people buy a color laser printer when all they need is black for printing documents or work orders. On the other hand, some offices spend far too much at the local print shop for color copies when they could print them more affordably at the office with an Epson Supertank color inkjet printer.
The right printer for your office depends on your office’s needs and the size of your company or organization. You should consider whether you need a workgroup printer for shared use in an office or a high-speed multifunction printer to improve productivity in your office.
2.) Didn’t know which features were important.
Printers have a lot of different features, and you might not know which ones are important to your business. You know you want the printer to be able to print documents quickly and with high-quality resolutions. But what else can an office printer do? If you also need a copier, scanner, and fax machine integrated into one device, you might want to look for an all-in-one printer.
Print speed is another feature to consider. If your office prints a lot of large documents, you’ll want to consider a high-speed printer. However, it’s not all about pages per minute. The “first page out” time is also important. After all, if it takes a printer a minute to warm up, the printer with the faster first page out time will have a head start on the task.
Since you might have a lot of employees in your office, it’s important that company printers are easy to use and maintain. Touchscreen displays are helpful for users who lack technical knowledge.
3.) Bought based on price alone.
This is a huge mistake! Buying a printer based on price alone can be disastrous. For example, you might think that buying the cheapest printer will save money in the long run, but that’s not necessarily the case. Ink and toner costs can add up quickly, costing you more in the long run.
A printer with a lower upfront cost may be cheaper to operate for six months or so of light use than one that is much less expensive initially but costs more per page over time because it uses costly ink and toner cartridges. Thus, it’s smart to evaluate price based on the printer’s per page costs.
4.) Dismissed inkjet for outdated reasons.
Inkjet printers have gotten a bad rap in the past, and it can be hard to shake that reputation. However, Today’s business inkjets offer photo-quality prints at speeds comparable to those of laser printer models. Epson business inkjet printers offer full color, professional document imaging and fast printing speeds that rival laser printers, while at the same time costing less to operate than laser.
The cost per page for Epson WorkForce printers is lower than that of comparable color lasers, a key consideration when looking for a printer with low operating costs.
5.) Didn’t consider energy consumption.
One of the most overlooked aspects of printer selection is energy consumption. In a world where cost per page matters, this may be the most important consideration for some business owners.
Printers vary considerably in their power usage with inkjet models being generally lower than laser printers. Epson’s business inkjet printers offer substantial energy cost savings. In addition, they work on standard electrical outlets, which can be a key consideration in many office environments.
In conclusion, do your research beforehand, make a list of features you need, and prioritize them — don’t just buy based on price alone. Know what type of consumable and energy costs are associated with the printer model that you’re considering because they can add up quickly. And finally, check out our selection of Epson business inkjet printers. They will change the way you think about office printing.